CAP Exam Secrets Study Guide is the ideal prep solution for anyone who wants to. Not only does it provide a comprehensive guide to the CAP Exam as a whole. The International Association of Administrative Professionals (IAAP) offers the Certified Administrative Professional (CAP) assessment. Becoming certified is a way. CAP Study Guide. The CAP certification exam evaluates three levels of competency: understanding of basic facts, ability to understand and interpret concepts, and the application of those facts and concepts to new scenarios.
The IAAP Certified Professional Secretary focuses on three content areas: office technology; office systems and administration; and management. The IAAP Certified Administrative Professional exam is a bit more challenging, and focuses on four content areas: office technology; office systems and administration; management; and advanced organizational management. The office systems and technology section of the IAAP exams consists of 175 multiple-choice questions, and takes 2 hours to complete.
This section covers the following subjects: computer hardware, systems, and configuration (12% of the section); document layout, design, and reproduction (16%); software (60%); and managing physical resources (12%). The office administration section of the IAAP exams consists of 175 multiple-choice questions, and takes 2 hours to complete.
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This section covers the following subjects: records management (28% of the section) and communication (72%). The management section of the IAAP exams consists of 175 multiple-choice questions, and takes 2 hours to complete. This section covers the following subjects: human resources (48% of the section); accounting procedures and analysis (16%); time management (12%); and communication (24%). The advanced organizational management section of the CAP exam consists of 175 multiple-choice questions, and takes 3 ½ hours to complete. This section covers the following subjects: organizational planning (28% of the section); advanced administration (24%); team skills (24%); and advanced communication (24%). The IAAP exams are taken on paper. An official score report, which includes summaries of performance in every section, is mailed about 45 days after the exam.
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Your purchase helps us make more great, free CAP certification content for test-takers just like yourself. Practice Questions 1. Vertical communication is composed of:. A sender and a recipient. A speaker and a listener. Top down and bottom up messages.
A series of messages that build upon one another. The four functions of a CPU are:. Seek, analyze, execute, burn. Fetch, decode, execute, copy.
Fetch, decode, execute, write back. Seek, decode, produce, copy. Minor tasks should be addressed:. First thing in the morning to get them out of the way. At the end of the day. After more important tasks are completed. As they arise 4.
Which of the following usages is grammatically correct?. The file is incomplete; its missing several pages. The file is incomplete.
It's missing several pages. The file is incomplete. Its missing several pages.
The file is incomplete; its' missing several pages. Which of the following are used for data transfer?. SATA, SAS.
SCSI. All the above. None of the above Answers and Explanations 1. C: Vertical Communication flows both from the top to the bottom, and from the bottom to the top. Top down communication, also called downward communication, is used by upper management to send controlled messages to various levels of employees, to announce new policies, decisions or changes within the company, to inspire, to gather feedback, and to send instructions.
Bottom up communication, also called upward communication, is the means by which subordinates relay information to their supervisors, ask questions, make a suggestion, or give a report on the status of a project. Both top down and bottom up modes of communication are necessary, and within an organization, both operate within a set of understood rules that allow greatest efficiency. C: A computer's processor, which is an electronic circuit, implements the computer's programs in four distinct stages. In the fetch phase, bytes are gathered from the computer's memory in preparation for being decoded. In decoding, the processor places the bytes into the decoder, which then activates the corresponding line of instruction.
In the next step, the computer executes the command or operation that has been decoded. In the write back phase, the processor returns the code back to memory so that it can be accessed later. C: It's a good idea to address the bigger or more important tasks immediately upon arriving at the office. While it can be tempting to attack a number of small ones first to 'get them out of the way', it's easy to allow the unimportant, but easier to address, issues to take more time than they should. Crossing a small task off a to do list feels like an accomplishment, and crossing off five of them by lunch may feel like a good day's work has been achieved, but it is a false impression. If tasks that could be postponed shoulder in ahead of those that may require more time but are more important, good time management skills are not being applied. After completing major tasks, the less urgent ones can be addressed with greater efficiency.
B: No three letters in the English language cause greater grammatical confusion; this is because the correct grammatical applications are counter intuitive. In English, an apostrophe followed by an 's' at the end of a word signals possession: the cat's toy, my mother's car. An 's' on the end of a noun normally signals plurality: many cats; several cars. An 's' added to a noun and followed by an apostrophe indicates plural possession; the cats' toys, the mothers' concerns. The word it, however, breaks all these rules.
It's means either it is or it has: It's getting late or it's been a nice day. Its is the correct way to indicate possession: I wish that dog would stop! Its barking is making me crazy. Its' not only doesn't indicate plural possession, it's absolutely not a word in English since 'it' is always singular and cannot be pluralized by adding an s. C: SATA, or serial advanced technology attachment, is a disk drive interface which transfers data from either a server or from storage.
The data transfer rate of a SATA is lower than an SCSI, and is also not as complex. SAS stands for serial attached SCSI.
Serial attachment allows for high rates of data transfer than normally occurs with an SCSI. SCSI stands for small computer system interface. SCSIs have a parallel connection rather than a serial one, which permits higher transfer rates between a workstation and peripheral storage than a serial advanced technology attachment can produce. By Last Updated.
To provide some background, I have been an IT program manager for the fast fourteen years. Having been certified as an MCSE (NT 4.0 and Win2K) and CCNA earlier in my career I let both certs lapse as they were no longer directly relevant for my career.
I also picked up the PMP several years ago which I continue to maintain. During the past couple of years I have developed a strong affinity for Risk Management especially with regards to the IT security program I manage. Having passed the CISSP in early 2017, I decided the the CAP with its focus on the NIST Risk Management Framework would be a good next step. Unlike the CISSP (or any other exam I have taken) there is very little in the way of published study guides and virtually no practice tests banks that I found useful.
I rented the 'Official (ISC)2 Guide to the CAP CBK' 2nd edition and read it in its entirety, but honestly found the freely available NIST 800 series (800-39, 800-37, 800-30, 800-53 & 53A etc.) as well as the FIPS 199 & 200 to be the best source of information. In addition, I found a few very good lectures on the NIST RMF provided by NIST on YouTube. As for the exam, it consists of 125 questions and you are permitted three hours to finish. A sage piece of advice that I was given for the CISSP, 'you need to think your way through the test' is equally applicable to the CAP. All 125 questions for multiple choice with only one answer.
That said many were of the 'best our of four poor choices' variety. Like the CISSP this is very much a management level exam, albeit with a much narrower focus. Unlike the CISSP there were no false 'technical' answers to tempt you. The best advise I can give anybody looking to take on the CAP is be very familiar with the NIST Risk Management Framework and how it map to the System Development Lifecycle.
Roles & Responsibilities as well as vocabulary are critically important as well. Always remember that 'plans' happen before 'reports' and it is 'Reports' that contain information on your implementation. When given a choice between multiple more or less correct answers, choose the one that is the most 'all encompassing'. For example if you are having trouble deciding between 'Threat Sources' and 'Vulnerabilities', choose 'Risk Factors' as threat sources and vulnerabilities are both risk factors.
When in doubt about who the responsibility belongs to, it is probably the 'System Owner' This post probably adds another 25% to the total amount of direct feedback I was able to find online about this exam, but I must say of all the exams I have taken, this one has the most direct applicability to my daily on-the-job responsibilities. Should you decide to tackle the CAP, Good Luck, hope this information is helpful!
Barb, That is a great question and unfortunately I must confess that was unable to find any unable to find any practice tests that were of value. In fact many of the practice tests were soo bad, that I was afraid to continue using them for fear they would cloud my judgement on the actual exam.
The best I was able to find were of limited value because the subject matter had little to do with the CAP exam, lots of questions on the PMBOK (Project Management Body of Knowledge) and other topics which are not relevant to the CAP which in mu experience was purely on the NIST documents regarding the RMF and SDLC. As uncomfortable as it is, this is a test that you need to think your way through.
Making and reviewing my own flash cards from the NIST documentation was the biggest aid in my passing the exam. Steve, First congratulations on passing the test. I am looking at doing a Risk certification and wondered why you chose the CAP over some of the other risk certs out there? I am CISSP and CCSP certified so I obviously believe in the ISC2 eco-system, but to be honest when you look at risk positions these days, CAP certification is not usually listed. Now I am not looking to change jobs but when ever I decide to under take a certification, I do consider how marketable the certification would be.
Barry, Thank for the kind words. The CAP is a highly targeted certification for those working with the NIST Risk Management Framework (RMF). The RMF is mandated for Federal information systems under the Federal Information Systems Management Act (FISMA). Unless you work with a Federal agency, or a contractor supporting the Federal government, the CAP may have limited appeal for you.
I have been looking into the CRISC from ISACA as well as the OpenFAIR certification. RiskLens has a discount available for training in the FAIR (Factor Analysis for Information Risk) including the exam fees. Although the CRSC is better known across the industry, the FAIR taxonomy is an excellent methodology for quantitative risk analysis. I would be interested to know what other Risk certs you have been considering!